Donation Database Volunteer (Non-Client Facing Position)

POSITION: Donations Database Volunteer
DEPARTMENT: Development
REPORTS TO: Development Database Lead  
LOCATION: Lewiston, ME

Schedule and Hours: 1-2 shifts a week (Monday, Tuesday or Thursday) for 2-4 hours a shift. Beginning in August the volunteer would be asked to commit to two shifts a week or a minimum of 4 hours a week.  

Position Summary : The Donations Database Volunteer position works under the supervision of the Development Database Lead and is responsible for maintaining accurate logging of donations, scanning batches clearly, mailing materials as needed, and database cleanup. The Donations Database Volunteer provides services to help enhance the Development team and Center’s mission. This volunteer must be willing consistently make a weekly commitment to the Center and complete all tasks in a timely and organized manner. 

 Key aspects of the role include: 

  • Printing letters and envelopes, stuffing and mailing materials as appropriate 
  • Data Entry 
  • Logging Donations 
  • Scanning document batches 
  • Merging documents using Adobe 
  • Database clean up  
  • Proof reading 
  • Other tasks as assigned 


  • General office skills including use of a copier, scanner, fax machine and Pitney Bowes postal machine 
  • Detail oriented 
  • Willingness to learn new computer software 
  • Proficient with Adobe (must be able to merge documents and organize pages) 
  • Strong proof-reading skills  
  • Proficient with Microsoft Excel, Word (must be able to create mail merges), and data entry 
  • Ability work both independently and as part of a team 
  • Strong organization skills 
  • Ability to troubleshoot with computer, printers and scanners 
  • Dependable  
  • Excellent communication skills 
  • Accounting or banking experience preferable 

Physical Requirements:  

  • Ability to sit, stand or walk for duration of shift (up to 4 hours) 
  • Ability to perform bending, twisting, reaching motions 

General Requirements:  

  • Must attend Dempsey Experience Training. 
  • Maintains professional behavior, dress and appearance at all times while volunteering. 
  • Must use discretion and protect the confidentiality of all Dempsey Center clients.; HIPAA-specific training will be provided. 
  •  Ability to effectively communicate with employees, Board members, donors, prospects, volunteers, consultants, advisors, and members of the community.  

Required for all Volunteers:  

  • Annual flu immunization or declination notice 

 Diversity, Equity, and Inclusion at the Dempsey Center                                           

At the Dempsey Center, we celebrate diversity, advance equity, and create a culture of respect and belonging built on safety, human dignity, and bravery. 

 The Dempsey Center promotes a culture of inclusion and seeks talented staff from diverse backgrounds. The Dempsey Center encourages applications from qualified candidates of every age, race, national origin, gender, gender identity, sexual orientation, ability, and veteran status. 

Click here to apply!